It turns out that all those convenient MFP (Copier, Scanner, Printer rolled into one) have a couple of serious security issues reported in Sharon Nelson’s Ride the Lightning.
The first is that the hard drive of the copiers store every document that has been scanned, printed, copied or emailed. Some copiers, such as the Konica Minolta Bizhub, wipe the data after every print job. Others have the capabilities to do so, but it may be an additional charge to implement. Others leave everything on the hard drive. So when you turn in a copier, you need to make sure that the hard drive is wiped.
The second security hole is that many copiers/scanners can email the resulting scan to the user. Many firms do this by default. However, there is frequently nothing to prevent anyone from emailing a document to anyone inside or outside the company, or sending a brief email message from any user (i.e., not just the person using the machine at that time) to anyone outside the company (“we hereby cancel our contract...”).
Yet another area where a review of security procedures is a must.
The first is that the hard drive of the copiers store every document that has been scanned, printed, copied or emailed. Some copiers, such as the Konica Minolta Bizhub, wipe the data after every print job. Others have the capabilities to do so, but it may be an additional charge to implement. Others leave everything on the hard drive. So when you turn in a copier, you need to make sure that the hard drive is wiped.
The second security hole is that many copiers/scanners can email the resulting scan to the user. Many firms do this by default. However, there is frequently nothing to prevent anyone from emailing a document to anyone inside or outside the company, or sending a brief email message from any user (i.e., not just the person using the machine at that time) to anyone outside the company (“we hereby cancel our contract...”).
Yet another area where a review of security procedures is a must.
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