Worldox Web/Mobile

Worldox Web/Mobile has been around for a while, but never really caught on. The main reason for this, in my view, is that so many lawyers routinely access their office PCs from home via Logmein, GoToMyPC, etc. that it wasn’t really necessary. I do, however, have several clients that used Worldox Web/Mobile as an “Extranet” – a way to give specified clients (usually major clients) access to a specified subset of their documents.

However, with the release of the Worldox iPad app, which requires Web/Mobile as a back end, there is a new interest.  The iPad app is “free” but the Web/Mobile is not (a 5-user setup would cost you $1,250 plus $250 a year maintenance). Web/Mobile is priced per named user, so if a larger firm had only two users that needed access, they would buy the base server ($1,195 including maintenance) and licenses for each user that needed it. That’s still pretty steep for a “free” iPad app.

Worldox has responded by offering a hosted Web/Mobile solution for $25/month per named user.  So if 2 attorneys had iPads, the cost would be $600 per year. The crossover point (where it becomes cheaper to own than rent) comes at about 8-10 users when you factor in hardware costs.

Worldox Web/Mobile provides full access to your entire document store and the interface pretty much replicates the user’s configuration on their desktop: the same profile groups, the same Quick Search Bookmarks, and so on. As with most web-based services, you have to download a document to edit it, and then upload it back to your system. The only significant functionality that is lacking in the Web/Mobile system is the link to email.

I have just completed a generic set of Worldox Web/Mobile instructions (a sort of mini cheat sheet), which you can consult on my web site here.